Hosted by the Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety and supported by the Federal Office for the Safety of Nuclear Waste Management and the Ministry of the Environment, Climate Protection and the Energy Sector Baden-Württemberg
The Nuclear Energy Agency (NEA) Committee on Nuclear Regulatory Activities (CNRA) Working Group on Inspection Practices (WGIP) will sponsor its fourteenth international workshop on 8-12 April 2018 in Heidelberg, Germany, on inspection practices amongst its member countries.
The workshop will be hosted by the German Federal Ministry for the Environment, Nature Conservation, Building and Nuclear Safety (BMUB), supported by the German Federal Office for the Safety of Nuclear Waste Management (BfE) and the German Ministry of the Environment, Climate Protection and the Energy Sector Baden-Württemberg (UM BW).
The conduct of inspections provides an essential and valuable source of information for a regulatory body's integrated assessment and comprehensive oversight safety process. Inspection gives a regulatory body the ability to verify that licensees, during all the phases of the performance of their activities, operate the facility safely, that their activities fully comply with all applicable regulations and that safety is given the highest priority. Inspection also provides a basis for regulatory enforcement.
In this framework, the main purpose of the workshop is to provide a forum for the exchange of information on regulatory inspection activities. Participants will have the opportunity to meet with their counterparts from other countries and organisations to discuss current and future issues on the selected topics.
They will develop conclusions and commendable practices regarding these issues and identify methods to help improve their own inspection practices.
Considering the importance of inspections for regulatory bodies, the CNRA established a special working group to address inspection practices and to facilitate the exchange of information and experience related to regulatory safety inspections between its member countries.
This workshop, along with many other activities performed by WGIP, is directed towards this goal. The consensus from participants at previous workshops noted that the value of meeting with people from other inspection organisations was one of the most important achievements of this activity.
The workshop will address the following three topics concerning experience from inspection activities:
A brief overview of the concepts and issues for each of the topics is provided in the following paragraphs.
Actual issues to be discussed during the workshop will be generated by the organising committee members based on the responses submitted by participants with their registration forms. This will help ensure that issues considered most important by the workshop participants will be covered during the group discussions.
Human and organisational factors (HOF) or aspects play a prominent role in nuclear safety at every stage of operation.
As they have a lot of interactions with the licensee, inspectors can have deep insight about licensee organisation through observations and inspections results. They can thus contribute to the regulatory body's (RB's) assessment of HOF (including safety culture).
This task will use the results of previous workshops:
For more information, please see Questionnaire A: Inspector's Role in the Regulatory Body's Assessment of the Licensee's Human Organisational Aspects .
In 2010, the Working Group on Inspection Practices (WGIP) issued a report titled Inspection of Licensee's Corrective Action Program (NEA/CNRA/R(2010)7 ). The observations, commendable practices and conclusion in this report were developed based on the results of a questionnaire to which 14 countries responded. In general, the commendable practices are of a broad nature and indicate what areas of a licensee's corrective action programme (CAP) should be assessed by the regulatory body (RB).
This workshop topic will build on the 2010 report and examine what and how RB's assess licensee CAPs, as their effectiveness is the foundation to sustain safe operation of nuclear power plants. CAPs cover a wide range of areas; the scope of this workshop topic is limited to those identified below:
The purpose of this workshop topic is to identify commendable inspection practices and share information about methods, procedures and criteria used to inspect licensees' corrective action programmes.
A RB should have confidence that a licensee's corrective action program is effective; this includes assessments of the effectiveness of corrective actions as well as apparent cause analysis/root cause analysis and trend analysis.
For more information, please see Questionnaire B: How to Inspect a Licensee's Corrective Action Programme (CAP) .
The range of conditions and events taken explicitly into account in the design of a facility is known as the design basis [IAEA (NS-G-2.10)]. The regulatory body (RB) may carry out inspections of facilities and activities to verify that the current configurations of and functions performed by safety systems, structures and components (SSCs) will meet the requirements to withstand current design basis conditions and events. Over the lifetime of a facility, the performance of SSCs may change as new technology and new processes are introduced. The licensee may aim to secure improved safety and performance by introducing new components, systems and upgrades. It is the responsibility of the regulatory body to assure that safety is not jeopardised as a result of those decisions.
This workshop topic will focus on the methods, procedures and criteria used by RBs to inspect the design basis of NPP SSCs and will aim to identify relevant commendable inspection practices.
For the more information, please see Questionnaire C: Inspection of the SSCs Current Design Basis .
The workshop will be sequenced into a plenary opening session, various workshop discussion sessions, a final topic group discussion, host country presentations and a plenary closing session.
Additionally, informal opportunities will be made available throughout the workshop, for participants to exchange information and communicate on other inspection topics.
This will include a welcome by the German regulatory body, representatives of the NEA and the WGIP chair.
The lead WGIP facilitator for each topic will then introduce the main issues to be addressed during the workshop, based on the responses received to the participants' survey and WGIP discussions.
Participants will be divided into smaller groups to discuss one of three workshop topics. A facilitator and recorder will work with each group to stimulate and encourage discussions. Based on experience at previous workshops each group will remain the same throughout these sessions, although facilitators may be rotated to enhance the exchanges of information.
Each group will be expected to develop a list of conclusions and commendable practices for the topics being discussed, in order to prepare for the workshop proceedings.
As a result of previous workshops, most participants have commented that advance information is very valuable to the discussions. Therefore, it is requested (and highly recommended) that participants supply the following information:
The responses to the questionnaires must be sent to Mr Luc Chanial (), with a copy to Ms Christèle Tephany-M'Pania () by 11 February 2018, so that the session leads will have time to review the responses.
Prior to the host country's presentation, three separate open and informal discussions will be held simultaneously for each of the three topics.
The host county's presentation will be held specifically concerning the German regulatory body and its approach of supervision of nuclear facilities and the German technical support organisation's (TSO) approach to verify general and specific topics for inspection programme.
One facilitator from each topic will present the conclusions and proposed commendable practices that were developed by their respective groups. A panel discussion including all facilitators and recorders for the topic will answer questions from the audience. Following the presentations, there will be an open panel discussion on the results of the workshop.
It is expected that the participation in the workshop will be mainly from regulatory organisations familiar with inspection programmes and activities. This includes inspectors, inspection managers and inspection training officers. The intrinsic value of these workshops has been to people (i.e. the inspectors) who face these topics in practical situations on a day-to-day basis.
All presentations, discussions and meeting documents will be in English.
Proceedings from the workshop will be published and will include papers from the opening session, conclusions and recommendations from the discussion groups, a summary of panel discussions and information papers submitted by participants of the workshop.
In order for participants to be able to communicate and exchange information on other topics of interest, informal sessions will be arranged during lunch periods and following daily sessions.
A very preliminary schedule has been developed for the workshop. It is provided below. This schedule is subject to change based on the planning and arrangements currently being prepared by BMUB.
A detailed schedule and programme will be transmitted to each participant in advance of the workshop.
As noted in the table, BMUB will be hosting a meet and greet on Sunday evening, a workshop dinner on Wednesday evening and coffee breaks and lunches during the workshop.
|15:00||Workshop pre-meeting for discussion group leads|
|17:00||Pre-registration meet and greet|
|08:30||Registration and coffee|
|09:30||Plenary opening session
Presentations of workshop topics by WGIP topic leads
|13:30||Workshop discussion session: Part 1|
Free evening to explore Heidelberg
|Workshop discussion sessions: Parts 2 and 3|
|09:00||Resume workshop discussion sessions: Part 2|
|13:30||Workshop discussion sessions: Part 3|
Free evening to explore Heidelberg
|09:00||Final topic group discussions|
|10:00||Host country presentations about:
|13:00||Presentation about decision-making in nuclear technology, aviation and healthcare
|14:30||Plenary closing session: workshop discussion results|
Closing workshop dinner at "Wirtshaus zum Seppl"
The workshop will be held at the Hotel Crowne Plaza Heidelberg City Centre in Heidelberg, Germany.
Crowne Plaza Heidelberg City Centre
Telephone Number: +49-6221-9170
Participants are requested to make their own hotel reservation. Please note that no rooms have been reserved at the Crowne Plaza Heidelberg City Centre. There is also a wide variety of good hotels in Heidelberg in the vicinity of the workshop venue. For more reservation information, please visit Heidelberg's tourism site.
The fee for the workshop is EUR 385 and includes:
Please note: The fee does not include the hotel room reservation.
Registration for the workshop is handled by the NEA. For registration issues, contact via e-mail is preferred. Please contact Christèle TEPHANY-M'PANIA at .
Directly after registering, do not forget to make the payment by completing the payment form and return it by e-mail to Vagedes & Schmid GmbH at by 11 February 2018. An invoice will be sent from Vagedes & Schmid GmbH to participants via e-mail.
Registration to OECD for the workshop
11 February 2018
Payment form to Vagedes & Schmid GmbH
11 February 2018
Reception of the payment for the workshop
18 March 2018
Workshop and site visit
8-12 April 2018
All best endeavours will be made to present the programme as presented. However, the workshop committee of WGIP reserves the right to alter or cancel, without prior notice, any of the arrangements, timetables, plans or other items relating directly or indirectly to the conference, for any cause beyond their reasonable control.
The workshop committee is not liable for any loss or inconvenience caused as a result of such alterations.
Please visit the website of the German Federal Foreign Office to verify your visa requirements. Should you require more information, please contact Mr Matthias Schneider at for the event.
The workshop venue at the Hotel Crowne Plaza Heidelberg City Centre is accessible from Frankfurt International Airport by rental car, taxi or train. By train, the trip from the Airport Train Station [Frankfurt(M) Flughafen Fernbf] to Heidelberg Train Station (Heidelberg Hbf) takes about one hour, and costs EUR 25 for a second-class ticket. Trains leave twice an hour, even on Sundays. Passengers headed to Heidelberg must change trains at Mannheim.
The workshop venue at the Hotel Crowne Plaza Heidelberg City Centre is accessible from Heidelberg Train Station by taxi, walking, tram or bus. The walking distance is 1.2 km or approximately 15 to 20 minutes with luggage. As an alternative, take tram number 5 or 21 or bus number 33 or 34 to stop Seegarten. It costs EUR 1.30, and tickets may be bought in cash directly from the driver.
To arrive directly in the parking lot of the workshop venue at the Hotel Crowne Plaza Heidelberg City Centre, please enter "Heidelberg, Bahnhofstrasse 7" into your navigation device.
Last reviewed: 28 November 2017