| Chair(s): |
Vincent MAUGIS, France |
Secretary: |
Takuya MATSUKI (takuya.matsuki@oecd-nea.org) |
|---|---|---|---|
| Member(s): | All NEA member countries* | ||
| Russia (Suspended*) | |||
| *Russian Federation suspended pursuant to a decision of the OECD Council. | |||
| EU participation: |
The European Union (EU) takes part in the work of the NEA, in accordance with the NEA Statute and the Supplementary Protocol to the Convention on the Organisation for Economic Co-operation and Development. | ||
| Observer(s)(International Organisation): |
International Atomic Energy Agency (IAEA) By agreement | ||
| Date of creation: | 10 September 2020 | ||
| End of mandate: | 30 September 2026 |
Mandate (Document reference):
Mandate (Document extract):
Extract from Document NEA/RWM/IDKM(2024)9/FINAL
Background
According to the glossary of the former Preservation of Records, Knowledge and Memory Across Generations (RK&M) initiative, “knowledge is the result of learning processes. Once acquired in a particular field, knowledge provides insights and skills. It results in the ability to understand, interpret, and use the relevant data, information, and records in practice.”
National programmes for radioactive waste management (RWM) and decommissioning tend to run for decades, with workers who developed, launched, or actively participated in such programmes retiring or approaching retirement age by the time of programme completion. New worker generations must be trained to maintain and enhance the knowledge necessary for developing and delivering programmes efficiently.
In this framework, it was observed that there is a lack of consolidated strategies and methodologies for organisations responsible for RWM and decommissioning to manage knowledge in a systemic and systematic fashion. Such strategies and methodologies are necessary to transfer knowledge from generation to generation throughout the lifecycle of a RWM or decommissioning programme.
In order to support members in the above areas, the Working Party on Information, Data and Knowledge Management (WP-IDKM) established the Expert Group on Knowledge Management for Radioactive Waste Management Programmes and Decommissioning (EGKM) in 2020.
Scope
The EGKM will consider activities to support organisations responsible for RWM and decommissioning in the development and implementation of efficient and effective knowledge management (KM) strategies and methodologies.
Objectives
The EGKM will continue to carry out the following key tasks:
I. Definition of state-of-the-art knowledge management strategies and methodologies suitable for RWM organisational cultures and processes.
a. Prepare and draft operational guidelines for developing KM strategies and methodologies for organisations responsible for RWM and decommissioning, as well as related entities such as technical support organisations and regulators, along with justification and recommendations to decision-makers.
b. Prepare and animate dedicated channels for conveying key information and messages to relevant points of contact in Member States.
II. Definition of state-of-the-art knowledge management implementation plans suitable for RWM organisational cultures and processes, focusing particularly on knowledge sharing and preservation.
a. Prepare and draft operational guidelines for applying relevant methodologies to identify key subjects and knowledge holders and for organising collective knowledge sharing, transfer, consolidation, and formalisation.
b. Prepare and animate dedicated channels for conveying key information and messages to relevant points of contact in Member States.
III. Assessment and analysis of advanced digital technologies (ADT) for supporting RWM knowledge management systems.
a. Prepare and draft operational guidelines for considering the implementation and application of ADT to support knowledge management systems in organisations responsible for RWM and decommissioning.
b. Prepare and form the NEA Community of Practice in technologies supporting RWM knowledge management systems, bringing together staff in organisations responsible for RWM and decommissioning, as well as relevant stakeholders.
To support these primary activities, the EGKM will also identify any relevant secondary activities to be pursued.
Working Methods
The mode of operation of the EGKM is based upon plenary meetings and an ongoing, project-oriented working programme.
A Bureau consisting of a Chair and one or more Vice-Chairs will co-ordinate and facilitate the work of the EGKM. The Bureau will normally meet once or twice a year, with one meeting normally held in conjunction with the annual EGKM plenary meeting.
Communication within the EGKM will primarily take place through annual plenary meetings. The plenary meeting is devoted to the following:
The EGKM will report to the WP-IDKM at the annual meetings of the working party.
Additionally, the EGKM will: (i) identify resources (including funding) and schedules for its activities; and (ii) review the programme of work and its effectiveness.
In fulfilling its mandate, the EGKM will be supported by the staff of the NEA Division of Radioactive Waste Management and Decommissioning (RWMD).
Membership
The EGKM is a task-oriented expert group that is composed of a diverse range of experts in the field of knowledge management in RWM, decommissioning and non-related fields from NEA member countries, e.g. engineers and scientists in radioactive waste management organisations (RWMOs), decommissioning and other technical domains involved with data and information management, knowledge managers and social scientists involved in knowledge management on extended timescales (hundreds of years).
Interactions
Through the NEA Radioactive Waste Management Committee (RWMC) and the Secretariat, the EGKM will co-operate with the NEA standing technical committees and their subsidiary bodies when relevant, in particular those of the Committee on Decommissioning of Nuclear Installations and Legacy Management (CDLM) to identify (i) interfaces between the groups and (ii) overlaps and common issues. It may also collaborate with the NEA Data Bank.
The work of the EGKM will be complementary to that of the International Atomic Energy Agency (IAEA) and the European Commission (EC). As such, the group will continue to co-operate with its relevant counterparts and provide relevant input to the activities of these institutions, as appropriate.
In particular, the EGKM will take into account the following NEA report: Preservation of Records, Knowledge and Memory across Generations: Final Report [NEA report 7421].
Deliverables
The EGKM will produce the following primary deliverables for both targets of objective I and II:
To support the production of these primary deliverables, the EGKM will also identify any relevant secondary deliverables (surveys, reports, presentations, or workshops) to be produced.
